See you at 6pm tonight at City Hall, room 4 (second floor). Focus: implementation feedback from those who’ll have to make the policy work. Where-the-rubber-meets-the-road talk.
- DAC Advisory Committee Meeting Agenda 022615
- DAC Privacy and Data Retention Policy 020515 (what we proposed)
- Final DAC Council Report 012815 (explaining what we proposed)
From Joe DeVries:
I am pleased to announce that we will have several guests to discuss certain components of the draft Policy and the additional recommendations that the Advisory Committee is recommending to the City Council. The guests include our Newly Elected City Auditor Brenda Roberts, the Executive Director of our Public Ethics Commission, Whitney Barazoto, and the City’s Employee Relations Manager, Renee Mayne. Also available will be our EOC Acting Manager, Deputy Chief David Downing from OPD, and other city support staff to further discuss issues raised about the Policy.
Agenda (UPDATED WITH A FEW NOTES LATER THAT NIGHT)
- 6:00pm: Call to Order, determination of Quorum
- 6:05pm: Recap of discussion and action taken by the City Council Public Safety Committee on February 10th.
- Public Comment Period with Website Presence
- Concerns around Staffing of DAC and Auditing Procedures
- Return on April 14th, 2015
- 6:15: Discussion with City Auditor Brenda Roberts regarding the Auditor’s role in the Policy
ROUGH NOTES IN MY WORDS: The City Auditor’s office is independent, so can’t be compelled what to audit or when to perform them. The Auditor will prioritize auditing what goes on at the DAC against everything else the City does, weighing the cost, time, and impact of the systems and services being audited. So, if the Council wants regularly scheduled audits to confirm that the system is being well supervised and remains aligned with the Policy’s privacy protection and liability avoidance purposes, then the City should hire an outside auditor.
The City Auditor operates a whistleblower hotline. All calls receive at least a preliminary investigation.
- 6:40: Discussion with the Public Ethics Commission regarding their role in the Policy (Executive Director, Whitney Barazoto)
ROUGH NOTES: A few concerns about the scale of DAC-related whistleblower activity the PEC might face without additional headcount.
The next PEC meeting (Monday, 2 March, 6:30pm Hearing Room 1) will include a presentation and Q&A with DeVries and Hofer about the Policy. From Monday’s agenda… (pdf)
- 7:00: Discussion with the City’s Employee Relations Manager (Renee Mayne) regarding the impact of the proposed penalties for violations of the Policy.
ROUGH NOTES: “Employees shall follow laws with punishments up to and including termination” is common boilerplate. “Just cause” is the standard for discipline; its seven elements: fair, reasonable, known, consistent, investigation, fair investigation (and one more). employees have a property right and a due process right in their jobs.
For any change to employee penalties, unions and their bargaining units must agree to be bound by those new terms of employment. Failing that, an issue goes to arbitration. Although the City is entering collective bargaining talks, the Policy’s new terms will not be part of the negotiation.
- 7:30: Discussion with Deputy Chief Downing (OPD) and Cathey Eide (EOC), and Ahsan Baig (ITD) regarding functional concerns about the Policy and/or external recommendations to the Policy.
NOTES: Wants covering peaceful marches and protests to be an “acceptable use.” Same for planned “special events” like marathons and Presidential visits.
- 7:50: Next Steps/Adjournment.